Steps for E- Filing Procedure for High Courts & District Courts in India by Harshit Kiran

On November 12, the eCommittee of the Supreme Court of India issued a notice regarding a User Manual for E-Filing Procedure for High Courts and District Courts in India. Department of Justice along with e-committee of Supreme Court of a India has published Manual of procedure for efiling in High Courts and District Courts. 
The eCommittee of the Supreme Court of India has designed & set up the e-filing System which enables electronic filing of legal papers (“e-filing”). Using e-filing, cases (both civil and criminal) can be filed before all high courts and district courts that adopt this e-filing system. Introduction of this e-filing system is aimed at promoting paperless filing & creating time and cost saving efficiencies by adopting technological solutions to file cases before various courts in India.

All the advocates must get acquainted with the procedure. Mylawman has simplified the procedure for the fellows.

Step 2- In case, you are a new user, you need to create a new account by selecting the state and then clicking on "New to Website? Create Account" option. In case of new user, then the details asked are * Mobile Number (In case of Advocate, it should be same as registered in the respective court) * Email ID (In case of Advocate, it should be same as registered in the respective court) * Bar Registration Number (in case you are an advocate) * User ID * Enrolled State *Enrolled District * Enrolled Establishment
In case a user is a Petitioner in Person, he is required to register by submitting below information namely-
• Mobile Number • E-mail id • User id
Nearest court establishment details, such as State, District & Establishment
All the fields are mandatory. After filling the form, user must fill the captcha code shown in the captcha box and then click 'Get OTP'. Two different OTPs gets generated and are sent to the registered mobile number and email address submitted at time of registration by the user.
To register as a police station, the following information will be required to be submitted-
Details of State, district, address and location of the police station
• Mobile Number
• E-mail id
• User id
All the fields are mandatory. After filling the form, user must fill the captcha code show in the captcha box and then click 'Get OTP'. Two different OTPs get generated and are sent to the registered mobile number and email address submitted at time of registration by the user.
Step 3- Once the details are given, an OTP is sent to the user and on the submission of the OTP, the account is activated.
Step 4- After the OTP is validated, a new screen is displayed with a registration form where a
User is required to fill following details to complete the Registration process i.e
Password (must contain 1 uppercase character, 1 lowercase character, 1 character, 1 number, 1 special character with minimum length of password at least 8 digit length) • Confirm password • First name • Last name • Other contact number • Gender • Date of Birth (DD/MM/YYYY) • Address • City
• State • Pin code &
Photo (in Jpg format of size less than 50 KB). Files from User’s system may be chosen and uploaded for photo by pressing Browse button.
Identity proof (ID Type). Image of the ID card can be uploaded (less than 50KB) using the Browse button to select the file from a User’s system. All fields are mandatory except other contact number. User finally enters the captcha code given in box and press the Register’ button to complete the Registration process.
Step 5- In case, the user have already registered or once the registration process is completed, he/she needs to login using their respective User ID & Password.
Step 6- Once a Registered User logs in from home page for e-filing , a Dashboard page appears displaying the following information on the left side panel:
Home: - This is to return to the home page of e-Filing.
New Case: - This allows e-filing of a new case.
Documents: - This allows any miscellaneous document such as an affidavit or an application to e-filed.
Deficit Court Fee: - This enables e-filing of any deficit court fee.
Reports: - This gives access to see /print any report specific to the user.
Help: - This is for user guidance.
Step 7- Filing Form
In Petitioner form, under Filing Form, the requisite details about the Petitioner are required to be filled by a user. The field marked with red asterisk (*) are mandatory. If the user is an organization, then on clicking the checkbox of 'Organization details', the user is taken to a form for filling in the organization details. The user should fill the requisite details in 'Petitioner' tab and then click 'Save' button.
Step 8- An e-filing number gets generated and displayed on screen on clicking 'Save' button and the user is taken to the next screen for filing the details required for 'Respondent '. Pressing previous button takes a user back to petitioner tab and pressing next takes user to next page.
Step 9- A user can also fill in the details between various tabs in the Filing Form, without click 'Save' button, but all the data thus entered may get lost if the current session ends/expire, or any other option is selected by the user, hence, the best practice is to keep on saving data at regular intervals, to prevent data loss. The user can access other tabs, by clicking on their respective tabs, or by clicking
'Next' to access the next option.
Step 10- Any Extra information about a Petitioner and/or Respondent in a new case to be e- filed can be submitted in the ‘Extra Information’ tab such as Passport number, nationality, occupation, PAN number, contact details. After details are added, User clicks on ‘Save’ to submit the information. Pressing ‘Previous’ button will take a user to Respondent tab and pressing ‘Next’ to the Subordinate Court Tab.
Step 11- After completing ‘Extra information’, ‘the Subordinate court’ screen will open. A User must fill all mandatory fields and then submit the form such as name of subordinate Court, Case Registration number (CNR), type of case, case no/filing no, year of filing, name of Judge who passed
the judgement that is being challenged in new case being e-filed, date of impugned decision, CC applied date and CC ready date
Step 12- After adding ' Subordinate Court' tab, 'Act-Section' screen will open. Fill in all mandatory fields and then submit the form by clicking the 'Save' button. If user wants to add more than one Act then he needs to click on ‘Add More’ Button. If user wants to delete a particular Act & Section he must press ‘Delete’ option next to relevant Act and Section to be deleted.
Step 13- After entering data in 'Act-Section', 'Extra Party' form will open. There are two options provided here is. Complainant/Petitioner and Accused/Respondent depending on type of case to be e-filed. Select applicable option. Fill all mandatory fields and then submit the form. If the User selects ‘Complainant’, then complainant form will open and in case he selects ‘Respondent’, corresponding form will open. If user selects organization detail, the relevant form will open.
User fills the required details and shall press ‘Save’ to submit the relevant data. In case user has any other information to add select ‘other information’ option to open required form.
Pressing ‘previous’ button will send back to previous tab-Act-Section tab.
If extra party has been added successfully a message appears at top of screen ‘extra party details added successfully’.
Step 14- After filling all the forms provided for filing new case, users can upload the relevant file in 'Upload Documents' screen. The file should be in pdf. If you have token to digitally sign pdf document, then you can use it to sign the document. Otherwise, the document can be signed by a user
using Aadhar based e-signing process as shown in new case screen. The type of document to be uploaded can be chosen from the drop down menu and by pressing ‘browse’ button, file can be selected by user for upload. User needs to type the ‘document title’ and then press the ‘upload’ button to upload the chosen file. Upon successful upload, document name, along with its hash value will be shown and number of pages as shown in screen below in a list format.
A user can delete the uploaded document by pressing ‘delete’ option at the ‘Remove’ tab.
User can then click on ‘pay & view court fees’ and pay applicable fees by clicking the
‘court fee’ button and upload the physically signed oath document, by clicking
‘proceed to Affirmation’ button
Step 15- A user is required to pay the applicable court fees by clicking on pay court fees tab as. The court fees can be paid either using the payment gateway or uploading the scanned payment receipt. User can make the payment of court fees using the payment gateway integrated into the website through net banking/credit cards/debit cards.
Step 16- After ‘proceed to affirmation’ button is pressed in upload document screen, affirmation is complete when applicant submits e-signed affirmation in pdf and advocate uploads e-signed affirmation in pdf. E-signatures can be made using Aadhar number or digital token. A sample affirmation page is shown.
Step 17- In case applicant provides Aadhar number for signatures, screen will then appear. If applicant does not wish to provide Aadhar number, he can physically sign and upload his document of affirmation and Advocate can submit his Aadhar to sign. Please note that a user is required to accept the consent form to use Aadhar for e-signing.
Step 18- Where Aadhar is submitted for e-signing the affirmation, an OTP will be received on
user’s registered mobile number with UIDAI for authentication. Once correct OTP is entered for validation, a message showing Affirmation is submitted successfully is displayed on screen. Once it is successfully validated, affirmation is e-signed using Aadhar.
Step 19- The screen showing option to digitally sign affirmation if a user has chosen digital
signature token to sign the affirmation
Step 20- When a user presses the ‘Preview’ button at top right corner above, the ‘Preview’ screen appears with saved data in all forms filled by a user in a new case to be filed.
Step 21- If the Preview is in order, press the Final Submit button at top right corner of form above to finally e-file the case.
In case any information is not complete, a warning button at the top right corner of preview screen will show the information that must be filled by a user before pressing Final Submit.
Step 22- Once the final submit button is pressed, the E-filing is done.

Mr. Harshit Kiran is Lead Student Editor & Internship Coordinator at MyLawman, who can be reached at [email protected] alert-info

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